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Executive Personal Assistant (Administration) |
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Location: Sandton | Salary / Range: R 350k p/a, including benefits (neg) | Posted On: May 16, 2017
Key Skills :
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Qualification :
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Job Function : Permanent
Vacancy :
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Position: Permanent
Job Description:

This position is responsible for all administrative support activities and effective coordination of the CEO’s office. The key focus areas are;

·         Personal assistant support to CEO

·         Administration and office support to CEO (and at times the EXCO team)



·         Minimum: Grade 12 and a recognized Secretarial or PA Diploma +

·         Extensive experience as a secretary or personal assistant at a senior manager/executive level in a corporate environment. 6-7 years’ experience, 

·         Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook

·         Must be confident in all communication have a strong service orientation and focus.

·         The ability to manage upwards and be pro-active

·         Ability to handle pressure in a professional manner

·         ACI candidate.

Key Responsibilities:

·         Overall PA and secretarial duties

·         Efficient electronic diary management

·         Liaison between CE office and other departments (internal and external) 

·         Daily correspondence including telephone calls screening

·         Organizing travel and preparing complex travel itinerates (local and international)

·         Professionally plan and manage meetings, functions and events

·         Minute taking and meeting support

·         Managing and reviewing filing and office systems

·         Assist the Executive teams with administrative activities and travel arrangements

·         Processing purchase orders on Baan (ERP)

·         Preparing monthly travel reports

·         Ensuring all monthly management reports are consolidated and distributed

·         Sourcing and ordering stationery and office equipment

·         Liaising with Executives direct reports and clients

Personal Attributes:

·         Excellent inter-personal and people skills

·         High level of confidentiality and integrity

·         Excellent verbal and written communication skills 

·         Ability to work under pressure to meet stringent deadlines

·         Attention to detail and accuracy is essential

·         Energetic, self-motivated and a proactive team player

·         Must have a professional demeanor

·         Excellent administration skills

·         Complete-finisher with a follow through aptitude

·         Sense of urgency and delivery orientation

·         Efficient and well organized



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